How to Solve Your Company’s Problems with Security of Documents
Have you given enough thought to the security of your company’s archives, documents and digital records? Do you keep them onsite? If you do, it is time to consider just how secure they are, and whether you would do better with offsite storage. Of course, if you opt for offsite or onsite storage you need to plan how you will do it, who will have authority to access the documents and to destroy confidential documents that are no longer needed.
The main reason for storing documents, etc, offsite is that so long as you choose an establishment with purpose-built self-storage, you need not worry about losing everything in a fire. Of course, fires don’t happen that often, but they are still a risk, and the fire may not even start in your own building. Another risk is theft. You need some offsite document storage. The question is where do you find it? Your offsite storage needs to be near your business, and you need to find a good firm to run it.
The answer is to find a purpose-built secure storage facility, where you can be sure that the buildings are fire-resistant, that the documents are under lock and key, with the key being held on your premises, and that all the storage units and the building itself are fire-proof.
In Ireland, this is a problem just as it is in the USA and the UK, although the crime level is somewhat lower. Actually, there are quite a few companies offering business storage in Dublin with document archiving and secure shredding has been available for some years, and is used by a number of large companies.
Needless to say, the self-storage firm needs to provide easy access, the building needs to be built specially for self-storage, and they should have 24-hour security, and offer some other services, such as shredding and disposal, and a room where you can go through documents.
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